Beverly Oaks Homeowners Association
Vote Tally
January 23, 2011

Overview

The votes were tallied by Brenda Madison and Joe Sandifer. There were 68 Onwers represented.

The assessments are to be $219 a quarter and $816 per year. The due date for the first quarter has been extended to February 25th.

The board will be Robert Bauer, Steve Hillier, Brenda Madison, Randy Ranew, and Laurie Waldrum. The community agreed to accept the engineering study prepared by the Board of Directors is 2010 as the current plan for the maintenance of the community infrastructure. We also agreed that the standard garage door style is a flush door with no panels or designs - and the fence style will be 6 inch wide pickets, stained black with a trim board on top - and fences in the back may be a height of eight feet tall for any new fence put up. The results are listed below.

Owners to serve as directors
Robert
Bauer
Elected
Incumbent: President 2009-2010
I'm thankful for the high attendance at the open meetings and the record +70% voter turnout. People are involved, they know the issues and they are making the decisions.

I look forward to the community completing many of the programs underway - getting the real time online accouting system up and accomplishing what we vote on as a group. ~Robert Bauer
Randy
Ranew
Elected
Incumbent: Vice President 2009-2010
I
've learned a lot. I think we all have. The web site has greatly increased communication and helped bring us together.

I'm looking forward to continuing the improvements we started in this last term. There is still much to do. ~Randy Ranew
Brenda
Madison
Elected
Incumbent: Secretary 2009-2010
S
electing a new exterior color scheme and getting the paint program on a long term schedule was a major achievement. It is really important to me that all homeowners are treated equally.

Getting our project and financial records online and in the open was and is a big job - but an important one.   ~Brenda Madison
Laurie
Waldrum
Elected
Incumbent: Interim Director
(May - December 2010)
I've
only been on the board a short time and I respect the effort put forth to communicate the issues and make voting like this possible. It's hard to please everyone but when we have a fair vote we all can accept the outcome.

I think a strong sense of community is very important. ~ Laurie Waldrum
David
Ocamb
I like the direction the community is now going in and I want to offer my support to help with the implementation of the C&R amendments and infrastructure maintenance planning.

It's important that the community be operated on a solid financial and legal foundation to avoid the serious problems homeowners associations can get into. ~ David Ocamb
John
Ward
Past Vice President 2002
I've lived here since 1998 and I was Vice President in 2002. I've seen the community in the best and worst of times. It's had its struggles. I think we have made a lot of progress in the last two years.

As owners it's important that we all take a turn and donate our time to serve our community - not just leave it up to others. ~ John Ward
Steve
Hillier
Elected
Past President 2001, 2003, 2004, 2005, 2006, 2008
I believe the BOHA should abide by the By-Laws as voted on by the Association and not adapted to suit a couple of people. We must have more accountabiltiy for the Budget and Expenses. Please vote for me, if you can figure out how to do so. Thanks ~ Steve Hillier

Approval of amendments to the Covenants and Restrictions

The board of directors recommended approval of the proposed amendments to the Covenants and Restrictions. This amended document was iontended to replace the current covenant and restrictions that are contained in 3 documents filed in Dallas County (Volume 81197, page 1973) on June 16, 1982, amended on February 11, 1983 and on January 1, 1991).

Private Review: The proposed amendments were published on the website on July 12, 2010 and have been available for review for 6 months. Owners were sent links to the proposed changes 11 times by e-mail between July 12, 2010 and December 6, 2010. Copies of the proposed changes were also available at the community mailboxes from December 7 - 14, 2010.

Public Review: Public review meetings were held on July 12, 2010 and December 6, 2010 with 46 homeowners attending. No material objections have been raised to the amendments.

43% Approved the proposed amendments (subject to the architectural standard elected below)
57% Did not approve of the proposed amendment.
Select architectural standards for replacement repairs made to your homes after December 31, 2012

Owers will be required to use this style standard when you replace a door or fence - existing structures do not need to be prematurely changed out. This applies only to the portion of the fence that is visible from the street. At several locations, wood fencing has significant visibility in the community - near the cul-de-sacs and near the entry and exit. Currently there are 6 styles of fence in these areas (Select one):

Fencing Standard
Stockade Style
4 inch wide pickets (6 ft high)
Side by side pickets

We elect this as
the style standard
0% Yes
99% No


Stockade Style
6 inch wide pickets (6 ft high)
Side by side boards

We elect this as the
style standard
88% Yes
12% No
Add top trim
6 inch wide pickets (6 ft high)
Side by side boards

We elect this as the
style standard
58% Yes
42% No

Add top cap and trim
6 inch wide pickets (6 ft high)
Side by side boards

We elect this as the
style standard
19% Yes
81% No


Add overlapping boards
top cap and trim
6 inch wide pickets (6 ft high)

We elect this as the
style standard
07% Yes
93% No


2) Fencing Color Standard

No Wood Stain

Prefer this color 48% Yes
52% No

Fox Black Wood Stain

Prefer this color 79%

Dark Mahogany Wood Stain

I prefer this color 29%

Cinder Wood Stain

I prefer this color 0%


Garage Door Standard:

I prefer this style: 51%
.Flush Steel Door 1
I prefer this style: 22%
Flush Steel Door 1
I prefer this style: 27%
Flush Steel Door 1


Backyard fence height

Flush Steel Door 1
Prefer this height: 33%
6 ft. Tall
Flush Steel Door 1
Prefer this height: 48%
8 ft. Tall
Flush Steel Door 1
Prefer this height: 20%
10 ft. Tall

Window Screens (Select one):

64%

Standard window screen as is current on most homes now.
36%

High effeciency solor window screens


2011Budget / Dues Rate and Special Projects


Raise the capital reserve rate

The board strongly urges that the rate be raised to $7.09 (an additional $2.75 per month).

$2.75 per month additional expense per household in 2011
Yes 34%
No 66%

Replace the traffic spikes in the exit alley

The traffic spikes in the exit alley have been cutting tires since 2007. Many owners have reported damage. .

$5.48 per month
additional expense per household in 2011
Yes 18%
No 82%

Paint the exit alley

In 2009 the Association approved painting one side of the alley in 2010 and one side in 2011. Because of the special equipment needed, the cost is higher and it is not cost effective to paint just one side in 2010. .

$2.74 per month
additional expense per household in 2011
Yes 18%
No 82%

Light bulb Service

Throughout 2010, 20%-25% of the light bulbs were out on any given night. This referendum is for the Association to replace burned out light bulbs (front lamp post) and repair electric eyes. .

$1.37 per month
additional expense per household in 2011
Yes 26%
No 74%

Negotiate a sales tax settlement

Voluntarily contact the state under the State Amnesty Program , Voluntary Disclosure Agreement (VDA)

$3.65 per month
additional expense per household in 2011
Yes 22%
No 78%

Capital Repair Engineering Study

In 2010, the Board of Directors prepared an engineering study which forecast the future community infrastructure replacement needs and timing of the construction and the costs.

Independent engineering reserve studies can also be used. The Association has quotations from 3 firms.

CRITERIUM-DOTSON ENGINEERS, 808 South College Street, Suite 225A, McKinney, Texas 75069

FISHER-SMOUCHA CONSULTING, 18208 Preston Road, Suite D-9, #205, Dallas, Texas 75252

LM CONSULTANTS, INC., 2625 North Josey Lane, Suite 305, Carrollton, Texas 75007The Association needs a study but could delay this a year or two if the community can accept the boards study until that time.


This vote is to either accept the current study for 2011-2012 or purchase an independent study. It was recommended that the Association purchase an independent study.

$2.74 per month additional expense per household in 2011

Accept the
current study
Yes 96%



Commission
new study
4%

 
Updated 01/23/11

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