Beverly Oaks Homeowners Association First Voting Period 2017to be completed on March 31, 2017 You will receive a confirming copy of your choices by e-mail. If you do not receive the confirmation within 5 minutes, please re-vote.
Proposal 2: Violation Fines - After Certified Letter Overview: This is an initiative of the owners arising from the 2015, 2016 and 2017 annual meeting over frustrations that some owners repeatedly violating community standards, requirements, and rules. The amend is described here: Proposed: This amendment provides a limited ability for the board to levy fines for a violation after (1) a certified warning letter has been sent and (2) a thirty day period to correct the violation has expired (3) and any requested and approved extensions have expired, (4) after any board appeals has been exhausted, and (5) after any third party appeals have been exhausted. The monthly architectural fine shall not exceed 16.6% of the cost of the repair per month and be levied until the repair is made but for no more than 24 months. . Board Recommendation: The 2016 Board supports this initiative and it was received favorably at the annual meeting. Impact: Minor positive financial impact to the Association - miscellaneous income. Note: 67% of the owners must approve this initiative for this transaction to be completed.
Project A: Street Repairs Overview: The community streets have failed in 27 locations and are in a state of deterioration at those locations. Proposed: It is proposed that the Association dispense between $40K - $50k from the capital budget to make these repairs and seal the remaining cracks with a clear colored sealant to slow down roadway deterioration. Download pdf to see map of repairs needed. Impact: There is no impact on monthly dues rate. The project is currently out to bid to 10 contractors. Project approved in 2016 - work in progress!
Project B: Repair of the Mailboxes Overview: This initiative is to replace the current mail stations which are low security, in poor operating condition, have been broken into 3 times in the last year resulting in one cluster being out of commission for three weeks (mail had to be picked up at Plymouth Park). The post office will only repair the boxes with old scrap yard boxes which are in extremely poor condition (click photo to enlarge). Mailbox theft is on the rise. Post Office care and maintenance of the postal clusters is rapidly eroding and repair budgets have been slashed / repair personal laid off. Proposed: The board recommends moving the mail service to the 2023 garage. This is the safest and highest security option. With the increase in online product purchases and the decline of the post financial situation, the problem is very likely to increase. Impact: This renovation will be paerrtially paid for out of capital funds, and the annual reserve rate will need to be increased from the current $21 a quarter by:
Once the foundation has stopped moving, the brickwork will be repaired on the north and west wall (pictured - click to enlarge).
2017 BUDGET
Section 4: Safety Renovations Funded by TxDOT Overview: The Association successfully petitioned the State of Texas for $27,000 to make safety changes to the exit onto Highway183. Approved: The plan is to relocate the traffic spikes to the required 30 foot setback, to lower the screening wall to see oncoming traffic, to relocate the electrical services, and add high visibility signage/lights to manage community traffic. Schedule: The work will be done in 2016-17, before road construction which has both tax and cost advantages. Impact: Funded by TxDOT. No impact on monthly dues rate or the capital reserve. This is a self funded project.
Updated 03/18/17
After you submit your ballot, a confirmation window should appear. You will also get a confirmation e-mail with your vote selections.
